Simplified AI Submission Form

Overview 

The Simplified AI Submission Form provides a streamlined way to register AI systems within Clarity AI. 

It enables users to quickly submit key details about an AI system so that governance processes such as risk assessment, approvalworkflows, and documentation tracking can begin. 

The form is designed to reduce complexity while ensuring essential information is captured for oversight purposes. 

Purpose 

The Simplified AI Submission Form allows teams to initiate the AI governance process without requiring full system documentation at the time of submission. 

It ensures that AI systems are captured early in the governance lifecycle, supporting visibility and traceability across the organization. 

This approach encourages consistent registration of AI systems and supports structured evaluation as additional details are provided over time. 

Key features 

streamlined submission process 

Captures essential information required to register an AI system while minimizing complexity for users submitting initial details. 

early lifecycle registration 

Allows AI systems to be recorded before full implementation or deployment, ensuring governance processes begin at an early stage. 

supports governance workflows 

Submitted AI systems can progress through governance processes such as: 

structured information capture 

Collects core information required to understand the purpose and context of the AI system. 

Typical information includes: 

How to use 

access the submission form 

Navigate to AI inventory within Clarity AI 

Select the option to submit a new AI system using the simplified submission process. 

provide system details 

Enter the required information describing the AI system. 

Ensure details accurately reflect the intended purpose and usage of the system. 

submit the AI system 

Submit the form to register the AI system in Clarity AI. 

After submission, additional governance steps such as risk assessments and documentation can be completed. 

Notes 

• The Simplified AI Submission Form supports early visibility of AI usage across the organization. 

• Additional information can be added later as governance processes progress. 

• Using the simplified form helps ensure AI systems are consistently captured within Clarity AI governance workflows.